Omnirad Technologies Inc. (“Bots at Work”, the “Company”, “us” or “we”) understands the importance of your (the “End User”) privacy and is committed to maintaining the confidentiality of Personal Information, Sensitive Personal Information, and Privileged Information (collectively, “Personal Data”) that may be collected from you through the use of our Chatbot platform (the “Services”), in compliance with the Data Privacy Act of 2012 and other applicable privacy laws. This Privacy Policy informs you about our policy regarding the Personal Data we collect, as well as certain details about the way we process such data. By using our Services and submitting any Personal Data, you agree to the practices described in this Privacy Policy.
What Personal Data do we collect?
When you inquire about or use our Services, you will be asked for the following Personal Data:
- Identifiers
a. Your full name
b. Your email address
c. Your contact number - Professional data in relation to your company or business, including:
a. Your company name, when applicable - Other information in relation to your business and service needs
When you engage us to provide you our Services, you may be asked for further Personal Data. Such Personal Data shall be governed by a separate privacy policy document.
Whenever you browse our website, the Company may automatically record technical information about your visit, which may include the following:
- Your internet protocol (IP) address used to connect your device to the internet
- Operating system and browser type
- Type of device
- Geolocation data (e.g. location of your device)
- Other information about your interaction with our website and content
The Company may collect additional Personal Data that may be required by applicable laws, rules and regulations. The foregoing data shall be securely stored in accordance with the policies, systems and procedures of the Company.
When you subscribe to our email list, we collect your name and address. If you do not want to receive email or other communications from us, please adjust your email subscriber preferences.
If you provide us with Personal Data of other individuals, we will request you to certify that you have obtained the consent of such individuals before providing us with their Personal Data.
For what purposes do we collect or process your Personal Data?
To the extent permitted or required by applicable laws, rules, and regulations, the Company will use your Personal Data to pursue its legitimate interests as an organization, including:
1. Granting you access to and allowing your use of our Services;
2. Fulfilling our responsibilities and obligations in relation to the Services;
3. Responding to your questions and concerns;
4. Communicating with you via different channels;
5. Improving and developing our Services;
6. Tailoring our content and offers to you;
7. Providing you information about our Services;
8. Recommending or marketing Services that might be of interest to you;
9. Complying with any applicable laws or rules and regulations and investigative proceedings; and
10. Other purposes relevant to your use of our Services.
Personal Data collected by our Services are used only for the intended purpose stated at the time such data is collected.
How do we collect, use, and disclose your Personal Data?
The Company collects Personal Data when you communicate with us, such as by using our Services, signing up for our email list, browsing our website or through Facebook Messenger. Where Personal Data is collected through Facebook Messenger or through a third party, Facebook’s or such other third party’s relevant privacy policy will also apply. You are encouraged to carefully review the privacy policy/ies of any third party/ies you access.
The Company may disclose, share, or transfer the Personal Data to other persons or organizations pursuant to its legitimate interests or the legitimate interests of the third party concerned, or if required by applicable laws. The Company may also disclose your Personal Data to our third-party service providers in connection with our Services, or to perform functions on our behalf, who are subject to confidentiality obligations. The Company may also disclose your Personal Data to government agencies or other third parties as may be required by, or in accordance with, applicable laws.
In cases where we believe your consent is needed, such consent will be secured before further Personal Data is disclosed, shared, or transferred to third parties. The Company will not subject your Personal Data to any automated decision-making process without your prior consent.
How do we store and retain your Personal Data?
All Personal Data to be collected are transmitted and stored securely in electronic formats. Access to the Personal Data is limited to the Company and/or Company personnel who have a legitimate interest in them for the purpose of carrying out their official functions or duties. The Personal Data is kept for five (5) years, or as long as necessary to achieve the declared purpose of their collection.
How do we secure your Personal Data?
The Company works to protect the security of your Personal Data and has instituted appropriate organizational, physical, technical, and data security measures and restriction policies. However, you must also ensure to protect your Personal Data.
What are your rights with respect to the collected Personal Data?
The Company understands that you have rights under the Data Privacy Act of 2012 and other relevant laws and regulations regarding your Personal Data. You may, at any time, request for access to, correct, or object to the processing of the relevant Personal Data, among other rights. However, depending on the Personal Data you decide to share, certain services may be limited or unavailable. For any concerns regarding Personal Data and data protection, including any requests for access to or deletion of your Personal Data, you may contact the Company through privacy@botsatwork.ph:
Are minors allowed to use our Services?
Persons under eighteen (18) years old may only use our Services and share their Personal Data through their parent/s or legal guardian.
Changes to this Privacy Policy
The Company may, from time to time, make changes to this Privacy Policy. The effective date will be displayed below the Privacy Policy. It is your responsibility to check this policy regularly for changes.
By using our Services, you affirm that you are fully informed of your rights under the Data Privacy Act of 2012 and what is stated in this Privacy Policy and you expressly consent to the processing of your Personal Data in accordance with this Privacy Policy.
You also understand and attest that:
- It is your responsibility to provide all necessary and relevant information to the Company.
- The information you provide are accurate and complete.
- It is your responsibility to ensure you have an active and updated email address we can send updates and other important information to.
- You authorize the Company to process your relevant Personal Data for purposes of browsing this website, signing up for our email list, and/or availing of our Services.
Effective Date: June 1, 2022